They have learned to find a better person for a task or eliminate less significant tasks.
#IT PROJECT PRIORITY MATRIX HOW TO#
Successful people have learned how to prioritize and stick to what’s important. They could also be bad habits that you need to identify and delete from your daily and weekly schedule. Some examples are constantly checking your phone, watching movies, or playing video games. The only way to boost your productivity is to eliminate them. They are tasks that are not important to your goals and not urgent. The last quadrant highlights your productivity killers. It will only amount to a sheer waste of time if you don’t have a tracking system for delegated tasks. You should also monitor the tasks you have delegated. Delegating tasks will ensure you have more time to pursue activities in your first two quadrants. You can technically perform tasks in this category, but it makes sense to delegate them. These tasks are not important to you but are quite urgent for others. ⌄ Scroll down to continue reading article ⌄ The third quadrant of the prioritization matrix is Delegate.
Ensure you have sufficient time to carry them out. Schedule these activities in such a way that they don’t transfer to the “Do” or “Urgent” quadrant. For instance, you should exercise for good health, but you can allocate time to do it. You can plan out activities in this quadrant for some other period. Those tasks could include meditation, journaling, studying, family time, and exercising. They are long-term objectives and tasks with no immediate deadline. The Prioritization Matrix classifies tasks in this category as important but not that urgent. The second quadrant of the prioritization matrix is Schedule. Can we say the activity is urgent? Definitely! It’s Saturday, and the deadline for submission is Monday. Let’s say you need to draft a content strategy and submit a report to your manager. This principle recommends that you do the most urgent activities as soon as you wake up. If the task is achievable within a day, or within 24 to 48 hours, it’s urgent.Īnother approach you can adopt in prioritizing tasks in this category is to adopt the “eat the frog” principle by Mark Twain. Start by analyzing your priorities, and then establish if it falls within the ‘do it now’ criteria. How do you know which task falls into this quadrant? There are four quadrants in the Prioritization Matrix, which help in comparing choices of what to do first and last, allowing you to prioritize projects and create strategic plan. Get stakeholder support when making important decisions.Figure out what’s important and establish a basis for discussion.Rank your priorities unambiguously and objectively.Break down complex issues and prioritize them when numerous factors are affecting your decision-making process.Apart from helping you make informed decisions, this tool will allow you to: This tool is simple to use and straightforward.
You’ll enjoy a lot of benefits by using the prioritization matrix. This quote became the maxim for Eisenhower in managing his time.
“Most tasks that are urgent are not important, and most tasks that are important are not urgent.” It helps you know the critical activities and those tasks that you should bypass and can be useful in project management, small businesses, or personal tasks.
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